When Your Job Moves But You Can’t: Understanding Hardship Letters for Relocation Requests
Federal agencies like the USDA are relocating thousands of jobs out of the DC area. While relocation might make sense operationally, it can pose a serious burden on employees and their families. Fortunately, hardship requests are a way to request an exemption when a move would cause undue strain medically, psychologically, or logistically.
What Is a Hardship Letter for Relocation?
A hardship letter is a formal written statement submitted by an employee to explain why relocating would cause a significant difficulty or harm. It can be supported by documentation from healthcare providers, educators, or caregivers. In the case of medical or psychological reasons, a letter from a licensed clinician, like a Licensed Clinical Social Worker (LCSW), can be especially helpful.
Common Examples of Hardship
Ongoing treatment for a serious medical or mental health condition
A dependent child with an IEP or special education services tied to a specific district
Primary caregiving responsibilities for an elderly or disabled family member
Severe financial hardship that would be exacerbated by relocation
Mental health deterioration triggered by prior trauma or chronic conditions
Why Clinician Letters Matter
Employers, especially federal agencies often require documentation from a qualified provider. A letter from an LCSW can outline the emotional, cognitive, and medical implications of forced relocation in a way that meets federal EEO and HR policy standards.
How I Can Help
At Human First Advocate, we offer individualized intake assessments, thorough documentation, and letters tailored to federal hardship policies. I also consult with attorneys to ensure the letters I draft are accurate, compliant, and legally sound.